# Adding A Task To The Calendar

To add a task:

1. From Menu select Add Task. The Add Task page will appear with the following categories.

## General Information

This section of the Add Task page allows you to describe the task and set the priority of the task.

1. Enter the Title and Description of Task.

2. In the Type list box, select the type of event. The following types of priorities are available:

   - 1 - Very High

   - 2 - High

   - 3 - Normal

   - 4 - Low

   - 5 - Very Low

3. If relevant, enter the Uniform Resource Locator (URL) in the URL text box.

4. Enter a description of the task in the Description text box, not to exceed 255 characters.

5. Designate the Status of the task as Needs-Action or In-Process by selecting the appropriate option button.

## Date and Time

This section of the Add Task page allows you to set the start date, start time, end date, and end time of the task.

1. Select the Start Date and Start Time from the appropriate list boxes.

2. Select the End Date and End Time from the appropriate list box.

You can also set the date and time by using the Date Selector Calendar. Click on the icon to open the Date Selector Calendar. Then, click on a date and it will automatically be displayed in the list boxes for both the start and end time for the event. On the Date Selector Calendar, use the inner arrows to change the Month, and the outer arrows to change the year.

Note: The selected time zone is located next to the date and time section. To change the time zone, from Menu select Options. Then click on Viewing Preferences and select the appropriate time zone from the list box. Click Save to update your changes.

## Repeating

This section of the Add Task page allows you to set the number of times that you would like the task to repeat on the calendar.

1. If you would not like to have this task repeated, select the Do NOT Repeat option button.

2. If you would like to have this task repeated, select the Repeat Every option button.

3. Select the frequency for repeating the task from the Repeat Every list box. The following repeat frequencies are available:

- Every

- Every Sixth

- Every Other

- Every Seventh

- Every Third

- Every Eight

- Every Fourth

- Every Ninth

- Every Fifth

- Every Tenth

4. Select how often you would like the task to repeat from the Day list box. The periods available are:

- Day

- Month

- Week

- Year

5. Select the days on which you want the task to repeat. To select all of the days, click click all.

6. If you would like the task repeated a specific number of times, select the Option button and enter the number of times to repeat the task.

7. If you would like the task to be repeated until a specific date, select the date from the list box.

Note: When a task has been scheduled to repeat, the repeat icon is displayed beside the task title in both Day and Week views.

## Reminder

This section of the Add Task page can be used to send an e-mail reminder message both before and after a scheduled task.

1. Next to Set first reminder to occur, select the of Day, Hour and, and Minute from the appropriate list box. Then in the last list box choose wether the reminder should be sent before or after the event.

2. Use the Set second reminder to occur list boxes if you would like to send an e-mail reminder using a time different from the one specified in the first reminder list boxes.

3. Based on the conditions set in the Set Reminder(s) list boxes, enter the e-mail address(es) in the E-mail text box where you would like the task reminder sent.

4. If using the Address Book, select the appropriate address(es) in the My Address Book text box and click the arrow button to move the address into the E-mail text box. Reminders will be sent to the address(es) based on the criteria set in the Reminder list boxes.

## Task Assigned To

This section of the Add Task page is used to list the e-mail addresses of individuals that the scheduled task has been assigned. Individuals listed here will receive an e-mail message stating that they have been assigned the scheduled task. The assignees will receive this message once based on the conditions set in the Set Reminder(s) list boxes.

1. Enter the e-mail address(es) in the E-mail text box to which you would like the task assignment sent.

2. If using the Address Book, select the appropriate address(es) in the My Address Book text box and click the arrow button to move the address into the E-mail text box.

## Saving a Calendar

1. To save the task to the calendar, click the Add button.

2. The main calendar page will be displayed. A status message is displayed at the top of the calendar. If the task has been saved o the calendar, then a status message will appear saying "The Task "Send out e-mails" was added for 2-6-2001".

Related Topics:

Viewing A Task

Marking Tasks

Editing Tasks

Deleting Tasks

Printing Tasks