# Adding An Event To The Calendar

From Menu, select Add Event. The Add Event page will appear with the following categories.

# General Information

This section of the Add Event page allows you to describe the event and set a status for the event.

1. Enter the Title and Description of Event.

2. In the Type list box, select the type of event. The following types of events are available:

   - None

   - Appointment

   - Anniversary

   - Birthday

   - Business

   - Gifts

   - Holiday

   - Meeting

   - Personal

Note: When you schedule an event and select Birthday in the Type list box, a birthday cake will be displayed beside the event title in Day view.

3. Enter the Uniform Resource Locator (URL) in the URL text box.

4. Enter a description of the event in the Description text box, not to exceed 255 characters.

5. Designate the Status of the event as Tentative or Confirmed by selecting the appropriated option button.

6. Select the Confidential check box if you prefer that this event be sent to only you.

# Date and Time

This section of the Add Event page allows you to set the start date, start time, end date, and end time of the scheduled event.

1. Select the Start Date and Start Time from the appropriate list boxes.

2. Select the End Date and End Time from the appropriate list boxes.

You can also set the date and time by using the Date Selector Calendar. Click on the icon to open the Date Selector Calendar. Then, click on a date and it will automatically be displayed in the list boxes for both the start and end time for the event. On the Date Selector Calendar, use the inner arrows to change the Month, and the outer arrows to change the year.

Note: The selected time zone is located next to the date and time section. To change the time zone, from Menu select Options. Then click on Viewing Preferences and select the appropriate time zone from the list box. Click Save to update your changes.

# Repeating

This section of the Add Event page allows you to setup of the number of times that you would like the event to repeat for the times that you schedule and event.

1. If you would not like to have this event repeated, select the DO NOT Repeat option button.

2. If you would like to have this event repeated, select the Repeat Every option button.

3. Select the frequency for repeating the event from the Repeat Every list box. The following repeat frequencies are available:

   - Every

   - Every Other

   - Every Third

   - Every Fourth

   - Every Fifth

   - Every Sixth

   - Every Seventh

   - Every Eight

   - Every Ninth

   - Every Tenth

4. Select how often you would like the event to repeat from the Day list box. The periods available are:

- Day

- Week

- Month

- Year

5. If you would like an event to repeat only on certain days of the week, select their check boxes. Click on click all to select all the days.

6. If you would like the event repeated a specific number of times, select the option button and enter the number of times to repeat the event in the text box.

7. If you would like the event to be repeated until a specific date, select the option button and select the date from the list box.

Note: When an event has been scheduled to repeat, the repeat icon is displayed beside the event title in both Day and Week views.

# Reminder

This section of the Add Event page can be used to send an e-mail reminder message before and after a scheduled event.

1. Under Set first reminder to occur, set the day(s), hour(s), and minute(s) for the reminder by making selections from the list boxes. Reminders are not enabled until you set a date and time. Therefore, if all numbers are set to zero, no reminder will be activated.

2. Next, select whether you want the reminder to occur before or after the event.

3. Use the Set second reminder to occur list boxes if you would like to send an e-mail reminder using a time different from the one specified in the first reminder list boxes.

4. Based on the conditions set in the Reminder list boxes, enter the e-mail address(es) in the E-mail text box where you would like the event reminder sent. If using the Address Book, select the appropriate address(es) in the My Address Book text box and click the arrow button to move the address into the E-mail text box. Reminders will be sent to the address(es) based on the criteria set in the Reminder list boxes.

# Note: When you have successfully set a reminder for an event, a bell will be displayed beside the event title in Week and Day views.

# Invitee List

This section of the Add Event page is used to list the e-mail addresses of invitee's for the scheduled event. Invitee's listed here will receive an e-mail message inviting them to the scheduled event. The invitees will receive this message once based on the conditions set in the Reminder list boxes.

1. Enter the e-mail address(es) in the E-mail text box where you would like the event reminder sent.

2. If using the Address Book, select the appropriate address(es) in the My Address Book text box and click the arrow button to move the address into the E-mail text box.

# Saving The Event

1. To save the event to the calendar, click the Add button.

2. The main calendar page will be displayed. A status message is displayed at the top of the calendar. If the event has been saved to the calendar, then the message will read "The Event "Company Meeting" was added for 2-6-2001"

Note Once the event has been saved to the calendar, the reminder icon will appear on the Day, Week, and Month views next to the event title. If an event is scheduled at the same time as another event, the word Conflict will appear in red beside the entry in both Day and Week view.

# Related Topics:

# Viewing An Event

# Editing An Event

# Deleting Events

# Printing An Event

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